Privacy Policy
1. Introduction
Red Seal Notary Inc. is a Canadian notary public company committed to protecting the privacy and confidentiality of clients’ personal information. This Policy explains how we collect, use, disclose, store, and protect personal information in accordance with the Personal Information Protection and Electronic Documents Act (PIPEDA) and applicable provincial privacy laws.
2. Personal Information We Collect
When using our website or our services, we collect personal information only as necessary to provide our services. This may include: Full legal name, date of birth, home and mailing address, telephone number and email address, government-issued identification (e.g., passport, driver’s licence, permanent resident card), legal documents and supporting information, signatures and notarized records and payment and billing information.
3. Purpose of Collection
We collect and use personal information for the purpose of: Communicating and responding to your inquires, providing any of our services, scheduling appointments or sharing information that we believe will be of interest to you based on your inquiry, verifying identity as required by law, retaining legal documents, complying with professional, legal, and regulatory obligations, and maintaining accurate records and files.
4. Use of Cookies
As with most other commercial websites, this website track user trends and preferences by using a browser feature called “cookies” which increase the efficiency in exploring the site. In addition to using cookies, we use Google AdWords Remarketing tracking cookies to display relevant ads tailored to visitors and customers based on parts of the website visited. This allows to reach out and offer service to those who have shown previous interest in Red Seal Notary’s services. Users may opt out of Google’s use of cookies by visiting the Google advertising opt out page.
5. Consent
By providing personal information to us, you consent to its collection, use, and disclosure as described in this Privacy Policy. Consent may be express or implied, depending on the nature of the information and the circumstances. You may withdraw consent at any time, subject to legal or contractual restrictions.
6. Disclosure of Personal Information
We do not sell or rent personal information. We may disclose personal information only when: Required by law, necessary to comply with court orders, subpoenas, or regulatory requirements, required by professional governing bodies and authorized by the client.
7. Storage and Safeguards
We take reasonable physical, administrative, and technical measures to protect personal information against loss, theft, unauthorized access, disclosure, copying, use, or modification, including: Secure physical storage of paper records, encrypted, firewalled and highly restricted access password-protected digital systems and restricted access to authorized personnel only. Personal information may be stored electronically or in physical form within Canada.
8. Retention of Information
Personal information is retained only for as long as necessary to fulfill the purposes for which it was collected and to comply with legal, regulatory, and professional record-keeping requirements. Once no longer required, information is securely destroyed or anonymized.
9. Access and Correction
Clients have the right to request access to their personal information and to request corrections if the information is inaccurate or incomplete, subject to legal exceptions. Requests must be made in writing. 9. Inquiries If you have questions or concerns regarding this Privacy Policy or our handling of personal information, please contact: Privacy Officer Red Seal Notary Inc. 100 – 25 Adelaide Street East Toronto, ON, M5C 3A1
9. Inquiries
If you have questions or concerns regarding this Privacy Policy or our handling of personal
information, please contact:
Privacy Officer
Red Seal Notary Inc.
100 – 25 Adelaide Street East
Toronto, ON, M5C 3A1
Tel: 416-922-7325
Fax: 416-922-9048
10. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in legal or operational
requirements. The most current version will be available upon request or on our website.
Security
Red Seal Notary Inc. utilizes the most current firewall, virus protection and other technological safeguards to protect personal information that is retained on the computer network. However, Red Seal Notary Inc. does not guarantee that information will not be used unlawfully by third parties when it is communicated to us over the Internet. Regarding electronic transmission of personal information (i.e. email), there is no method of transmitting or storing data that is completely secure. Red Seal Notary Inc. uses all available technological security in the transmission of the client’s personal information.