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How to Commission an Oath or Declaration Virtually
October 1, 2021
What if I need to commission a document but cannot go to an office to meet with a Notary Public or Commissioner of Oaths?
The world has changed drastically over the last few months. Red Seal Notary recognizes this and understands that some clients are not able to have their documents commissioned in an office. We have introduced a new online commissioning service to help meet the needs of those who are not able to meet in person.
What is online commissioning?
Online commissioning uses e-signature software to allow you to digitally sign documents in the presence of a Commissioner of Oaths during a video call. E-signature software is used to ensure the security and reliability of the process.
What equipment will I need for an online commissioning appointment?
You do not require any special software for online commissioning, as Red Seal Notary will provide links to everything required. You do need the following equipment to successfully commission your document online:
• Access to a scanner to upload your document and your identification
• A computer or smartphone with a camera to attend a virtual meeting
• Valid, government-issued photo identification such as a passport or driver’s license
• Credit card for payment
Is online commissioning accepted?
The Province of Ontario by emergency order under the Emergency Management and Civil Protection Act by order in council allowed for the online commissioning of Affidavits (among many other measures). The Law Society of Ontario issued a Practice Directive in April 2020 permitting members to virtually commission documents in Ontario due to the Covid19 pandemic. Most other provinces have issued similar directives. However, it is ultimately up to the receiving authority of a document to decide whether they will accept a document that has been virtually commissioned. Basically, check with whoever you are giving the document to.
What kind of documents can be commissioned?
Currently, some affidavits and statutory declarations such as consent to travel letters, Ontario court forms, proof of loss forms, and declarations can be commissioned online. It is important that you check with the authority to which you will be submitting the document to be sure that they will accept documents commissioned online, particularly for any documents that are being submitted to jurisdictions outside of Canada.
What documents cannot be commissioned online?
Currently, only documents that require the signature of a Commissioner of Oaths can be signed online by Red Seal Notary. Documents that require notarization need the seal of the Notary Public to be attached to the document and cannot be completed online. Please attend in person for notarization.
What is the procedure for online commissioning?
- contact Red Seal Notary
- scan and upload your document and photo ID
- pay by credit card
- confirm your appointment
- Click on the link to join the virtual meeting with the Commissioner of Oaths
- e-sign the document
- receive the commissioned document by email – all done!
How can Red Seal Notary help?
Please visit our online commissioning page for assistance with scheduling an appointment or to contact us for further information. Our knowledgeable and helpful staff are ready to assist you.
Helpful Links:
Law Society of Ontario Practice Direction on Online Commissioning
Commissioners For Taking Affidavits Act
Emergency Management and Civil Protection Act
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