In many situations you may be required to provide an important document such as your passport, birth certificate, identification card or academic records for an application or as a supporting document. Rather than submitting the original document, in most cases a certified true copy (or “notarized copy”), commonly referred to simply as a certified copy, will suffice. This in many cases saves you risking your original documents which may be expensive and quite time consuming to replace.
When you need a certified true copy of an original document, a Notary Public is required in most jurisdictions (which is why it is often referred to as a notarized copy). At Red Seal Notary, we certify a photocopy of your original document as being a true copy of the original by affixing a signature, seal and statement to that effect on the copy itself. As a result, the person to whom the photocopied document is later presented may rest assured that the paper in front of them is a genuine reproduction of the original document.
Certified copies are commonly required for academic, employment, and government applications. A foreign University may want certified copies of your degrees and academic transcripts. An employer may want certified copies of your vocational documents. A regulatory body may want certified copies of identity and qualification documents before issuing you a license. Certified copies may also be required for ongoing reporting requirements, such as the Personal Information Forms often required by stock exchanges and securities regulators.
Applying for a visa for another country is another common case that requires certified true copies of documents like your passport, birth certificate, marriage certificate or name change certificate if your name has changed, and if applicable, your military service record. Applications to work or study in another country will often also require certified copies of academic and/or vocational qualification documents.
You may be required to submit certified true copies of academic records and other qualifications to apply for professional or trade licenses, or post-secondary programs in Canada or abroad. This can include proof of citizenship and residence, transcripts, degrees and diplomas. Foreign professional licensing bodies and other professional organizations may require copies to not only be certified, but also ‘Apostilled’, or ‘legalized’ by their Consulate or Embassy. For more information on this process in Canada please visit our Authentication and Legalization services page.
When you need a certified copy of your important paperwork, Red Seal Notary is only a click or a phone call away.