We understand that Authentication & Legalization is a complex process that requires extraneous time and effort –- so let us do the work for you. Red Seal Notary is equipped with a team of professionals dedicated to make the process quick, easy and hassle-free by taking care of your Authentication & Legalization needs from start to finish. We provide services that include:
- Notarization Services
- Experience our instant notarization service by visiting any of our locations in-person or sending us a copy of your documents via post. Our team includes notaries that are registered by the Official Document Services (Ontario) and Foreign Affairs (Ottawa), authorizing them to notarize and create certified copies of your documents.
- Translation Services
- Relieve yourself from the stress of translating foreign documents and leave it to us to retain professional and high-quality translation services on your behalf.
- Delivery Services
- Sit back while we personally deliver your documents to the consulate in Toronto or the embassy in Ottawa, and to you and other associated recipients with discretion and security.
- You will no longer have to wait an inordinate amount of time lining up at the consulate. We will gladly send personnel to do the waiting for you until completion.
- Consulate / Embassy Relationship
- Witness immediate results. Our relationship with the Consulate & Embassy of foreign countries allows us to expedite the processing of your documents with ease.
To better assist you with your Authentication & Legalization or Apostille needs, we will try to accommodate for additional requests personal to your situation. To learn more about the Authentication & Legalization Process, please click here. To speak to a representative and learn about our fee structure, please:
When documents are notarized in Canada for use abroad, such documents must go through a process of "authentication" and "legalization" in order for them to be valid in the foreign jurisdiction. The combined process of "authentication" and "legalization" is the Canadian equivalent of "apostille certificates" issued in other countries that are signatories to The Hague Convention Abolishing the Requirement of Legalization for Foreign Public Documents (1961). As Canada did not sign this convention, notaries in Canada do not provide "apostille certificates". However, in most circumstances (depending on the country and document in question), Red Seal Notary can provide you with our authentication and legalization services, whereby, we will authenticate and/or legalize your notarized documents for an extra fee (for details of our fees for this service, see our fees page)
"Authentication" is intended to remove the burden on foreign courts and foreign authorities in proving the genuineness of documents originating outside of their countries. Authentication is undertaken by both the Department of Foreign Affairs and International Trade ("DFAIT") and provincial authentication authorities such as the Government of Ontario's Management Board Secretariat (Official Documents) or the Official Documents and Appointments branch of Alberta's Department of Justice. Whether DFAIT and the provincial authentication authority are both required to authenticate a document depends entirely on the recipient foreign country's rules and, as such, advice should be sought from that country's embassy or consulate.
Authentication verifies the registration of a notary public as well as the notary's seal and signature. When a request is made, DFAIT and/or the provincial authentication authority checks its records to confirm the notary's registration and compares the notarial seal and signature on the document being submitted against records it holds of the notary's seal and signature. When the notary's authority, signature and seal are confirmed, the document to be authenticated will then receive a stamp (DFAIT) and/or an additional seal together with a statement from the provincial authentication authority to the effect that the notary is "known to be in good standing". Once this happens, nothing may be added to or removed from the document.
After authentication, "legalization" occurs when the document is presented to the consulate of the relevant foreign country for certification. At that point, the document normally acquires legal validity in the intended country of use.
To learn more about the Authentication & Legalization Process, click here. To speak to a representative and learn about our fee structure, please:
documents authenticated and legalized since 2004
We authenticate and legalize an assortment of legal documents. Some examples include:
Marriage Abroad Certificates
Marital Status Declarations
Power of Attorney's
Property Transaction Documents