Notarization of Electronic Documents

August 21st, 2013

Most official documents are still being issued as hard copies (such as college diplomas, marriage certificates, birth certificates, etc.), and if you are asked to have these documents notarized, simply present the original documents to a notary, who will make photocopies and certify that they are true copies of the originals.

In recent years, however, the number of documents found only on the internet (such as utility bills, bank statements, income tax returns, etc.) has increased significantly – meaning that there are no hard copies of the original documents.

So, what do you do if you need an electronic document notarized?

The process is easy.

All you have to do is visit a Red Seal Notary location and provide the notary with the URL (web address) of the web page or online document you would like to have notarized.

The notary will then print out the document or web page and attach a signed, sealed and dated notarial certificate, certifying that he or she has viewed the online document and that the printed copy is a true copy of the electronic version.

The fee for this service is $75 plus tax.

Please note: PDFs of scanned documents and emailed copies of original documents do not qualify for this service. Red Seal Notary’s e-document certification service is for documents that are available only online and nowhere else. In other words, no physical originals of these documents exist anywhere.

For more information on Red Seal Notary’s Electronic Document Certification Service, please call 1-888-922-7325 or send an e-mail to [email protected].

We look forward to assisting you.

2 thoughts on “Notarization of Electronic Documents

  1. John says:

    I have 6 months of e-
    statement from my
    bank that I need to be
    notarized. How much
    do you charge and can
    I bring the printouts.

    • Blake McClung says:

      Hello John,

      Thank you for your comment and for your interest in our website.

      Our fee for certification of an online document is $75 (each). However, this is a particular situation that comes up frequently and there is an easier, and cheaper, solution.

      Normally, you can go to your bank and have them stamp or otherwise verify the statements directly on them in order to make the documents into original physical documents. The Notary can then simply Notarize copies of them as any other ordinary certified copies. Keep in mind though this must be done in person at the bank so you have the original stamped papers. An emailed scan of a stamped statement is useless for this purpose.

      I hope this information is of assistance.

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